Equipment management for sports clubs, made simple.
Medalyst keeps a clear record of the equipment your club has invested in: what you own, where it is stored, which team is using it and when it is due for return.
100 sports clubs and 23,000 athletes already use Medalyst.
See the inventory for yourself
This is the Medalyst web app with sample data. Switch between the tabs, then click Issue equipment and follow a handout from start to finish.
Inventory
admin@riversidefc.club| Name | Variants | Location | Stock | Available | Reserved | Issued | Retired |
|---|---|---|---|---|---|---|---|
| Training bibs | Orange | Clubhouse store | 30 | 18 | 0 | 12 | 0 |
| Balls | Size 4 | Pitch 2 container | 25 | 16 | 2 | 6 | 1 |
| Balls | Size 5 | Pitch 2 container | 20 | 14 | 0 | 6 | 0 |
| Training tops | Youth M | Clubhouse store | 40 | 22 | 3 | 15 | 0 |
| Goalkeeper gloves | Size 7 | Kit room | 6 | 3 | 0 | 3 | 0 |
| Cones | Set of 20 | Pitch 2 container | 12 | 9 | 0 | 3 | 0 |
| First-aid bag | - | Kit room | 4 | 1 | 0 | 3 | 0 |
Training tops · Youth M
- Isla Murphy1 pcsWaiting for confirmation20/09/2026
- Oliver Bennett1 pcsHandout notified18/09/2026
- Amelia Clarke1 pcsWaiting for handout21/09/2026
Balls · Size 4
- Noah Fitzgerald2 pcsWaiting for confirmation22/09/2026
Training bibs · Orange
- U12 team12 pcsIssued02/09/2026
Goalkeeper gloves · Size 7
- Amelia Clarke1 pcsIssued05/09/2026
- Liam Walsh1 pcsIssued05/09/2026
- Ella Byrne1 pcsIssued06/09/2026
First-aid bag
- Tom Harris, U12 coach1 pcsIssued01/09/2026
- Hannah Doyle, U14 coach1 pcsIssued01/09/2026
- Mark O'Neill, U17 coach1 pcsIssued01/09/2026
Balls · Size 4
- Isla Murphy1 pcsDue for return30/09/2026
Cones · Set of 20
- U14 team3 pcsDue for return28/09/2026
| Name | Stock | Available | Reserved | Issued |
|---|---|---|---|---|
| Clubhouse store | 70 | 40 | 3 | 27 |
| Pitch 2 container | 57 | 39 | 2 | 15 |
| Kit room | 10 | 4 | 0 | 6 |
Hand out equipment
- 1Type
- 2Items
- 3Assignee
- 4Confirm
Select the item you want to hand out.
Select the athletes who receive it.
Summary
Each athlete confirms receipt in the Medalyst mobile app.
Sample club and data. The layout matches the Medalyst web app.
How can a sports club keep track of equipment issued to players?
With an equipment inventory that follows each item from storage to the team and back. In Medalyst, the club records what it owns, issues equipment to a team or to individual athletes, and each athlete confirms receipt in the mobile app. The club has an up-to-date view of what is available, what is in use and what is due for return.
That gives the club a reliable basis for season planning and for deciding what to replace or buy next.
What the inventory shows
Available
Every item with its variant, storage location and quantities: in stock, available, reserved, issued and retired.
Pending pickup
Equipment assigned to an athlete and waiting to be collected, with the status of each handout.
Issued
What each team, athlete or coach currently has, and since when.
Pending return
Equipment due back to the club, so returns are easy to follow up.
Locations
Stock by storage place, from the clubhouse store to the pitch-side container.
Retired
Items written off as damaged, lost or worn, so quantities stay accurate.
Each athlete’s equipment also appears on their profile. See every module in the plan.
How the inventory works
- Build a register of club equipment. Record each item with its quantity and storage location, from training equipment to match kit and first-aid supplies.
- Issue equipment to teams or athletes. Assign items to a whole team or to individual athletes, directly from the register.
- Confirm receipt in the app. Athletes confirm receipt in the mobile app, so responsibility for each item is clearly recorded.
- Follow what is in use. Available, issued and due-for-return items appear in one view, by item, team and athlete.
- Keep the register accurate. Write off damaged, lost or worn items, and quantities update in the register.
How other club apps approach equipment
Most club apps focus on selling or booking equipment. Medalyst manages the equipment your club already owns.
| App | What their own pages describe | Full comparison |
|---|---|---|
| Medalyst | Manages the equipment the club owns: register, issue, receipt, return and write-off | |
| Spond | Lets clubs charge for equipment through payment requests | Medalyst vs Spond |
| SportMember | Facility and equipment booking on PRO, and a club shop | Medalyst vs SportMember |
| Pitchero | A shop for merchandise and teamwear | Medalyst vs Pitchero |
| ClubZap | A club shop for merchandise such as hats and jerseys | Medalyst vs ClubZap |
| TeamSnap | A team store run with SquadLocker | Medalyst vs TeamSnap |
| TeamApp | Stock quantities for products sold in its shop | Medalyst vs TeamApp |
Checked on 22 and 23 September 2026 on each app’s own pages: Spond · SportMember · Pitchero · ClubZap · TeamSnap · TeamApp.
The core features of the mobile app are free. Download it from the App Store or Google Play.
Included in the club plan
The equipment inventory is included in the Medalyst club plan: one plan with every module, priced per athlete per month from €0.57, excluding VAT. It sits alongside membership fees with automatic reminders, attendance, messaging and written feedback for every child.
Equipment inventory: frequently asked questions
Use an equipment inventory. In Medalyst, the club records every item it owns with its quantity and storage location, then issues equipment to a whole team or to individual athletes. Each athlete confirms receipt in the mobile app, and the club sees what is available, what is in use and what is due for return in one view.
Yes. When equipment is issued, the athlete confirms receipt in the Medalyst mobile app, so responsibility for each item is clearly recorded.
Yes. The inventory shows what is available, what is issued and what is due for return in one view, by item, team and athlete.
Yes. Items can be written off, so quantities stay accurate when equipment is damaged, lost or worn out.
Medalyst focuses on the equipment your club already owns: what is in stock, who has it and what is due back. Selling equipment and running a club shop sit outside its feature set.
Yes. Medalyst is one plan with every module included, priced per athlete per month from €0.57, excluding VAT. The inventory sits alongside membership fees, attendance, messaging and written player feedback.
See the equipment inventory set up for your club
Tell us about your club and we’ll show you how your teams would manage equipment in Medalyst. A free demo, quick setup, and you decide afterwards.
100 sports clubs and 23,000 athletes already use Medalyst